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Legalisation of official company books (Legalia)

Legalisation of official company books (Legalia) is filed with Registro Mercantil provincial — sistema Legalia. With Managora you do it 100% online: you answer a few questions, sign a digital mandato (power of representation) and we draft, sign and file your application for you. Estimated total cost: from €59. Official tasa (government fee): Estimated provincial RM tasa (official fee): 35 € + 5 €/book (varies by province).

We legalise your company's official books electronically before the Registro Mercantil (Commercial Registry) via Legalia (Libro Diario, Libro de Inventarios y Cuentas Anuales, Libro de Actas de Junta y Consejo, Libro Registro de Socios or de Acciones Nominativas, Libro de Contratos del Socio Único). We automatically detect the compulsory books according to the legal form, rule out the incompatible ones and validate the legal deadline of 4 months after the financial year-end (art. 18 Ley 14/2013).

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Estimated total cost
from €59
Managora's fee
€22.99 (21% VAT incl.)
Tasa (official government fee)
Estimated provincial RM tasa (official fee): 35 € + 5 €/book (varies by province). (suplido: paid to the authority on your behalf, no VAT)
Processing time
4 months from the financial year-end (art. 18 Ley 14/2013). For 31 Dec: until 30 April of the following year. RM certification (diligencia) within 24-72 hours after filing.
Where it is filed
Registro Mercantil provincial — sistema Legalia ↗
What you receive
Application

Cost breakdown: Our fee 19 € + the Registro Mercantil (Commercial Registry) tasa (official fee), as a guide from 40 € (around 35 € plus 5 € per book), variable depending on the province and the number of books..

Legalisation of official company books (Legalia): how is it filed?

  1. 1Answer the chat questions (~5 minutes).
  2. 2We detect the compulsory books according to the legal form, rule out the incompatible ones and validate the 4-month deadline.
  3. 3Payment of 19 € (includes our fee + the RM tasa (official fee)).
  4. 4Sign the mandato (mandate) from your mobile. Provide the accounting records and the documentation.
  5. 5We generate the signed XML/PDF files and file them via Legalia / the provincial RM sede electrónica (online portal).
  6. 6You receive the legalisation certification (diligencia) with the RM's digital seal within 24-72 hours.

Which documents do you need?

  • •Accounting records for the financial year in exportable format (journal and ledger from the ERP).
  • •Cuentas Anuales (annual accounts) drawn up and approved by the general meeting.
  • •Minutes of the general meeting and, where applicable, of the board of directors for the financial year.
  • •Up-to-date shareholder details (S.L.) or holders of registered shares (S.A.).
  • •If S.L.U./S.A.U.: contracts entered into by the sole shareholder with the company.
  • •Digital certificate or electronic signature of the director to sign the books.

Legal basis and things to bear in mind

  • Framework: arts. 25-29 LSC + 333-339 RRM + Ley 14/2013 art. 18 + Instrucción DGRN 12-feb-2015.
  • Deadline: 4 months after the year-end. If the financial year closes on 31 Dec, until 30 April of the following year.
  • Books always compulsory: Libro Diario (daily journal) + Libro de Inventarios y Cuentas Anuales (inventory and annual accounts book) + Libro de Actas de Junta (general meeting minutes book).
  • S.L.: add the Libro Registro de Socios (shareholders register). S.A.: add the Libro Registro de Acciones Nominativas (registered-shares register), if the shares are registered.
  • S.L.U./S.A.U.: add the Libro de Contratos del Socio Único con la Sociedad (sole-shareholder contracts book) (art. 16 LSC).
  • Penalty art. 31 CCom: up to 3.005 € for non-compliance. Registry closure similar to that applied for not filing the annual accounts.
  • Individual minutes can be legalised outside the annual cycle (e.g. minutes of a capital increase or an amendment of the articles of association).
  • Tasa (official fee): ~35 € base + 5 €/book. Estimated total for an ordinary S.L. ~50-60 €.

Legalisation of official company books (Legalia): frequently asked questions

Legalisation of official company books (Legalia): how much does it cost?

The estimated total cost (our fee + official tasas and taxes) is from €59: Our fee 19 € + the Registro Mercantil (Commercial Registry) tasa (official fee), as a guide from 40 € (around 35 € plus 5 € per book), variable depending on the province and the number of books.. Managora's fee is €22.99, 21% VAT included (€19.00 net + €3.99 VAT). The official tasa charged by the authority (a suplido paid on your behalf, no VAT) is: Estimated provincial RM tasa (official fee): 35 € + 5 €/book (varies by province)..

Legalisation of official company books (Legalia): how long does it take?

4 months from the financial year-end (art. 18 Ley 14/2013). For 31 Dec: until 30 April of the following year. RM certification (diligencia) within 24-72 hours after filing.

Legalisation of official company books (Legalia): which documents do I need?

You need to have to hand: Accounting records for the financial year in exportable format (journal and ledger from the ERP)., Cuentas Anuales (annual accounts) drawn up and approved by the general meeting., Minutes of the general meeting and, where applicable, of the board of directors for the financial year., Up-to-date shareholder details (S.L.) or holders of registered shares (S.A.)., If S.L.U./S.A.U.: contracts entered into by the sole shareholder with the company., Digital certificate or electronic signature of the director to sign the books.. You do not upload them here: we collect the details through the guided chat.

Who files the procedure?

Managora files it in your name with Registro Mercantil provincial — sistema Legalia. You only provide the details through the chat and sign a mandato (power of representation); we prepare, sign and register it.

Can it be done online?

Yes. The whole process is online: you answer a few questions in the guided chat, sign a simple mandato on screen and receive the receipt and the official documents by email, with full legal validity.

Related procedures

Based on the legislation in force and on the official site of the competent authority: Registro Mercantil provincial — sistema Legalia ↗.

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