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Titular real (beneficial owner) declaration (PBC): Registro Mercantil

Titular real (beneficial owner) declaration (PBC): Registro Mercantil is filed with Registro Mercantil provincial — sede electrónica. With Managora you do it 100% online: you answer a few questions, sign a digital mandato (power of representation) and we draft, sign and file your application for you. Estimated total cost: €44 to €59. Official tasa (government fee): Estimated provincial Registro Mercantil tasa (official fee): 25-40 €.

We file the declaración del titular real (beneficial ownership declaration) with the Registro Mercantil (Commercial Registry) using formulario K (form K), which every Spanish legal person must declare annually together with the deposit of annual accounts (Ley 10/2010 + RD 304/2014 + RD-Ley 7/2021). We identify the actual beneficial owner (an individual holding >25 % of the capital or of the voting rights, directly or indirectly) or, if nobody exceeds 25 %, the company administrator as subsidiary beneficial owner by presumption. Without a correct declaration, LPBC obliged entities (banks, notaries) can block your operations.

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Estimated total cost
€44 to €59
Managora's fee
€22.99 (21% VAT incl.)
Tasa (official government fee)
Estimated provincial Registro Mercantil tasa (official fee): 25-40 €. (suplido: paid to the authority on your behalf, no VAT)
Processing time
Annually, together with the deposit of annual accounts (1 month after approval by the general meeting). Changes: at any time.
Where it is filed
Registro Mercantil provincial — sede electrónica ↗
What you receive
Application

Cost breakdown: Our fee 19 € + indicative Registro Mercantil tasa (official fee) of 25 to 40 €. Total cost capped..

Titular real (beneficial owner) declaration (PBC): Registro Mercantil: how is it filed?

  1. 1Answer the chat questions (~5-10 minutes).
  2. 2We detect the actual beneficial owners (>25 %), we check that the sum of the direct percentages does not exceed 100 %, and we apply the subsidiary administrator rule if nobody exceeds 25 %.
  3. 3Payment of 19 € (includes our fee + Registro Mercantil tasa).
  4. 4You sign the mandato (power of attorney) from your mobile. We pay the tasa to the Registro Mercantil on your behalf.
  5. 5We file formulario K electronically with the Registro Mercantil.
  6. 6You receive the stamped copy, which you can use before banks and LPBC obliged entities.

Which documents do you need?

  • •Escritura de constitución (deed of incorporation) / annual accounts / minutes of the general meeting showing the breakdown of the share capital.
  • •Up to date Libro Registro de Socios or Libro Registro de Acciones Nominativas (register of shareholders or of registered shares).
  • •If the holding is indirect: chart of the ownership chain up to the individual.
  • •DNI/NIE of each declared beneficial owner.
  • •If a foundation: statutes + deed of constitution of the patronato (board of trustees).

Legal basis and things to bear in mind

  • Obliged parties: EVERY Spanish legal person, except listed companies, the Sector Público (public sector) and wholly owned (100 %) subsidiaries.
  • Definition of titular real (art. 4 RD 304/2014): an INDIVIDUAL holding >25 % of the capital or of the voting rights (directly or indirectly), or exercising effective control by other means. If nobody exceeds 25 %, the administrator is the subsidiary beneficial owner by presumption.
  • Deadline: annually with the deposit of annual accounts (1 month after the accounts are approved by the general meeting). On a change: at any time (change of shareholders, of voting rights or of administrator).
  • Penalties under art. 56-58 LPBC: up to 60.000 € (serious) or 10M € / 10 % of turnover (very serious). The registry is blocked until the declaration is filed correctly.
  • Banking consequences: banks, notaries and other LPBC obliged entities check the declaration before starting a business relationship. With no beneficial owner declared, they will NOT be able to open an account, execute deeds, and so on.
  • RECTIR (Registro Central de Titularidades Reales, the central register of beneficial owners, Ley 11/2021): it centralises the information for public authorities, obliged entities and members of the public with a legitimate interest.
  • Provincial Registro Mercantil tasa (official fee): approximately 25-40 € depending on the province.

Titular real (beneficial owner) declaration (PBC): Registro Mercantil: frequently asked questions

Titular real (beneficial owner) declaration (PBC): Registro Mercantil: how much does it cost?

The estimated total cost (our fee + official tasas and taxes) is €44 to €59: Our fee 19 € + indicative Registro Mercantil tasa (official fee) of 25 to 40 €. Total cost capped.. Managora's fee is €22.99, 21% VAT included (€19.00 net + €3.99 VAT). The official tasa charged by the authority (a suplido paid on your behalf, no VAT) is: Estimated provincial Registro Mercantil tasa (official fee): 25-40 €..

Titular real (beneficial owner) declaration (PBC): Registro Mercantil: how long does it take?

Annually, together with the deposit of annual accounts (1 month after approval by the general meeting). Changes: at any time.

Titular real (beneficial owner) declaration (PBC): Registro Mercantil: which documents do I need?

You need to have to hand: Escritura de constitución (deed of incorporation) / annual accounts / minutes of the general meeting showing the breakdown of the share capital., Up to date Libro Registro de Socios or Libro Registro de Acciones Nominativas (register of shareholders or of registered shares)., If the holding is indirect: chart of the ownership chain up to the individual., DNI/NIE of each declared beneficial owner., If a foundation: statutes + deed of constitution of the patronato (board of trustees).. You do not upload them here: we collect the details through the guided chat.

Who files the procedure?

Managora files it in your name with Registro Mercantil provincial — sede electrónica. You only provide the details through the chat and sign a mandato (power of representation); we prepare, sign and register it.

Can it be done online?

Yes. The whole process is online: you answer a few questions in the guided chat, sign a simple mandato on screen and receive the receipt and the official documents by email, with full legal validity.

Related procedures

Based on the legislation in force and on the official site of the competent authority: Registro Mercantil provincial — sede electrónica ↗.

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